Legal Industry Enjoys Freedom from Paper
Client: Cleary Gottlieb Steen & Hamilton LLP
Client's Business Challenges:
- Client required software to integrate seamlessly with EMC Captiva InputAccel
- As a law firm, client encounters high volume of paper
- Often, uncompressed PDFs sent as email attachments would bounce back
- Scanned files were too large to transmit to clients or employees
CVISION Product: PdfCompressor
- Compressed files easier to transmit and access
- Remote access to documents is very quick
- Technology enables IT and litigation professional focus on more important tasks
- Compression technology makes document storage and retrieval both secure and fast
- Clients can retrieve and view documents relevant to them
- Attorneys at remote trial sites can access documents from our office very quickly
Documents drive the legal profession. Court documents, legal briefs, discovery documents and depositions come together to make an ocean of paper in most law offices.
Taking hard copy into the digital realm is a great start in taming that paper ocean. But a few years ago, the knowledge and management staff at New York's Cleary Gottlieb Steen & Hamilton LLP realized that digitizing alone wasn't enough.
"We were scanning 300-by-300 dpi images of the documents that came to our office," said Matthew Roeder, Imaging Technology Analyst for the firm. "If it was paper, we were scanning it. We used an OCR technology to create text searchable PDF images, and people loved it -but the file sizes were huge.
"We needed compression. I think it was about then that one of our staff met CVISION Technologies at the LegalTech event. CVISION seemed to be ahead of the pack in compression technology. The technology was great - and they directed us to a customized version of PdfCompressor sold and supported by EMC Captiva that's 100% integrated with InputAccel. Since we've adopted InputAccel firm-wide, that was just icing on the cake!"
In the legal world, a hundred-page document is pretty common. If someone wants to send a 100-page scanned document via e-mail to a client or co-worker with a four megabyte file size limitation, it usually bounces back. File size also makes it difficult for attorneys to download portable case documents.
That's why CVISION's PdfCompressor has become a valued tool for IT professionals in major law firms across the United States. Whether coupled with its own OCR technology or the OCR in current use, PdfCompressor delivers on its promise to make file sizes manageable -and that moves documents efficiently and cost-effectively through office networks.
Steve Talmud, CVISION's Vice President of Sales, said, "We're always intrigued to see how our products are applied by our clients. They define the value we add to their image and document management. In the case of many of the litigators we serve, the value-add comes in document portability."
Matthew Roeder agreed. "The compression capabilities we get from CVISION means one of our lawyers can easily take two to three thousand pages of documents off a database, download it to a laptop, and work on a case on the plane. Attorneys at remote trial sites can access documents from our office very quickly. Clients can easily retrieve and view documents relevant to their cases. That's exactly the kind of document portability we needed."
Steve Talmud added, "File size is a technology problem. For anyone who deals with a large amount of paper, compression is a huge advantage. Our PDF compression technology makes document storage, retrieval and presentation both secure and fast. We enjoy serving the legal community and look forward to new ways we can make life easier for their IT and litigation professionals."