Technology Company reduces storage costs and creates more efficient documents with CVISION’s PdfCompressor with OCR

Business Challenge

A technology company scanned a high volume of paper-based documents, resulting in costly data storage through a third party vendor. With the sheer volume of paper scanning involved and the bloated file sizes, the storage was expensive and their documents were inefficient to manage. Additionally, the scanning software they were using would often fail during high volume processing. Employees had to constantly monitor the process for crashes and errors, causing a bottleneck in the document workflow. In order to reduce costs and gain efficiency, the organization decided to evaluate file compression and OCR software. Ultimately, they turned to CVISION Technologies for a high volume document compression and PDF optimization solution.

Solution

The company purchased a license of CVISION’s PdfCompressor Professional with OCR. The software features batch file compression, PDF conversion, image enhancement, and optical character recognition.

Results

Using CVISION’s PdfCompressor with OCR, the client was able to find an effective solution to the costs and inefficiencies presented by high volume scanning. CVISION’s PdfCompressor compressed files to approximately less than half of their original size. The reduction of file size consequently resulted in data storage cost reduction. In addition, PdfCompressor was able to complete high volume scanning without failure, thereby improving the scanning workflow and freeing valuable employee time. Overall, PdfCompressor with OCR reduced the client’s storage costs, cut their process requirements by half, and prevented further holdups in the document workflow, while also producing the most efficient image document possible with compression and OCR.

Benefits

Objective Benefits Achieved
Reduce storage costs and requirements High volumes of scanning required excessive and expensive data space. With CVISION’s PdfCompressor with OCR, the company was able to reduce file sizes to less than half the size. All files were compressed, thereby helping the company save money on increasing data storage costs.
Implement high volume scanning solution CVISION’s PdfCompressor with OCR provided effective and prompt conversion of high volume files. The solution prior to PdfCompressor would often fail during long runs.
Increase document information accessibility The compressed, searchable PDF files produced by PdfCompressor are more efficient to open, store, access, and search upon.
Leverage a highly accurate OCR Engine The OCR engine within PdfCompressor produces searchable documents that allow employees to instantly locate text.
 
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