Squeeze those files

Sep 14

Compression is a great tool for saving hard drive space. You may not currently be thinking about file compression, but you should. It’s very likely that on your machines data is being created at an increasing rate, and your hard-drive space is decreasing at the same fast pace. Organizations and individuals often only consider file compression when there is far to little space left on their hard-drives or the warning messages about too little space start appearing. This is a big risk.

As we create files on our computer, access them, move them, modify them, we are fragmenting the drive. Overly fragmented drives slow down machines and increase risk for damage and corruption. The more files you have, the more this multiplies. Real-time file compression helps with this because as soon as a file is generated, it’s compressed. There is less space being used, and the need to compress in the future is gone. Back-log compression ( compressing in bulk of all your files ) requires a lot of activity on the hard drive and increases the fragmentation. The other risk of bulk conversion is the fact that you only have one chance to get it right.

Bad compression is not just an irritation, it’s a risk. Usually when you compress a file, you are removing the original. The whole purpose is to save space, not use up more by keeping both copies. But because of the need to make sure you are compressing the file correctly, keeping both files waste a lot of space. When doing day-forward compression or real-time compression it’s easy to check as the files come across to make sure at initial setup everything is good, but if you do bulk compression and make a mistake you could have ruined a large library of files.

I firmly believe in file compression, but I know first hand the risk of doing it incorrectly. I now compress files as they are created and no longer have to think about data piling up faster then I can find ways to save space.

Chris Riley – About

Find much more about document technologies at www.cvisiontech.com.

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