The process of scanning is the first step in the document management workflow. The use of the bulk scanning software will allow the user of the program to make voluminous copying of files in a single action or flow. Large business companies have numerous files that they receive daily. If you handle the replication of the files one by one, it will take you hours or days to complete a batch. The presence of the bulk scanning software will reduce the time period that is associated with the operations. Document processing is a tedious process and although, you may have these advanced technologies that will handle the copying of the files into electronic formats, it will still take time if you are handling documents by the piece. If you are moving into streamlined operations, you would need to have this bulk scanning software that will speed up the workflow.
The Optical Character Recognition is the most used technology in the bulk scanning software. This is the software that will convert the files into searchable and editable formats for easy retrieval. Imagine scanning a document and having to search for the data you need in the thousands of captured images. You may not be searching in the actual printed forms, but you will still be manually looking in the scanned images. It will defeat the purpose of easing the searching process in the paper documents. The bulk scanning software will help the operational workflow and ease the need for manual searching. The bulk scanning software that comes with the OCR feature will extract the pertinent details from the files and convert them into electronic formats. These data are then posted or encoded in a predefined space in the database so that the user can easily access them when the need calls for it.
How Does OCR Work in Bulk Scanning?
The OCR is a system in the bulk scanning software that will generally identify the texts based on the library or the pre-stated criteria that were agreed upon by the company. The bulk scanning software is equipped with features that will scan the document, extract the data and encode them in spreadsheets. The systems for the bulk scanning software are the same as that of the single systems that will scan and convert documents.