One very easy way of ridding your office of clutter is by scanning and converting physical paper into electronic media. This applies to notes and documents that have been written by hand with a structured format. You can convert structured handwriting to text easily by using OCR software. OCR software comes in various brand names and software packages, but the baseline technology is the same. Some OCR suites offer more value for your money than other suites. You can convert structured handwriting to text by scanning and employing the OCR algorithms that can take stock of both machine-printed writing and plain handwriting. Important notes and signatures are vital to the entirety of an office document and should never be sacrificed; simply convert structured handwriting to text to preserve them.
How OCR Software Can Help
An OCR software or software suite can convert structured handwriting to text through several steps. The first and most important step of course is the scanning of the physical document. The higher the resolution of the scanning, the better the chances of improving the recognition rate of the OCR software. This applies especially if you want to convert structured handwriting to text; the more `data' in the form of scanned material the OCR software has, the better the results. You can also convert structured handwriting to text by making use of non-OCR software, but the result would just be a photographic reproduction, not a searchable, useful digital copy.
Choosing the Best Option
You have two choices if you want to convert structured handwriting to text. The first is the `free' option; download evaluation copies of existing OCR suites and try your best to fulfill your scanning needs with these products. The second, more viable option is to allot a small amount to purchase a full version of OCR software. This would give you access to all existing features of your chosen software, including the feature that would allow you to convert structured handwriting to text. Take note that the very process that would convert structured handwriting to text is very sensitive; the recognition of the various parts of handwriting requires full access to the OCR engine of the software. This may not be possible without a registered copy.