PDF stands for Portable Document Format. This is a file format that was developed by Adobe Systems. It is used to represents documents in a way that they are independent of hardware, software or operating system that are used to create them or any output devices through which they will be displayed. It is this feature of Adobe PDF that has made it so popular with organizations.
Today PDF is oft used for storing and sharing documents. This is because it is pretty easy to convert a document into PDF. The resultant PDF will hold all necessary formatting information in it. The file can come from many different desktop applications. The converted file can be viewed, shared and printed out. It will appear to the recipient in exactly the same way as it was intended to appear. This makes the process of information exchange a whole lot easier.
PDF offers a lot of versatility. You can find a lot of publishing software such as QuarkXPress and CorelDraw providing a means in their application to import, save or export a document in PDF. So, people using such applications can convert their files into PDF.
Another benefit in PDF is its security features. It offers provision for authorized viewing and modifications. It includes means for electronic signatures. This ensures that the document is accessed and used only by those who have the right to do so.
You can place interactive information such as music files, hyperlinks, file attachments, text notes and even movies into your PDF file. This gives you the option to put a lot of information into a file that can then be converted into PDF. If you are worried about a large file size, converting into PDF will be the best. This is because PDF can compress the file to reduced sizes ranging from 2:1 down to 8:1. The result is that you have a file that occupies less space, but one in which all information appears in the way it is intended.