Adobe PDF/A is the archiving form of Adobe PDF. It is a part of Adobe‘s huge PDF specification. Organizations that have specific electronic document retention policies will find using Adobe PDF/A to be highly efficient for their archiving requirements.
This software was first released in October, 2005. Since then it’s been making waves as robust archiving software, around the globe.
It offers some key features of archival storage, which is unlike any other form of archiving. The general problem with archiving is finding a format which uses less space and which enables for good reproductions at a much later time, irrespective of changes in technology. Adobe PDF/A makes allowances for such requirements.
Using Adobe PDF/A documents the visual appearance of a document can be well-preserved over time. This is because all the information required to display a document in the same way as when it was created is put into the file itself. This means information for displaying features such as the file’s font, graphics, color schemes and much more are put inside the document and hence can be used from it without any external references. This makes the software an independent archiving tool.
Adobe PDF/A is also ‘independent’ of the tools and system used to create or store it. This gives great flexibility in using it. Organizations that use Adobe PDF/A for archiving purposes have a lot to gain. Here is a look at the advantages of using Adobe PDF/A:
- It allows you to archive documents in their complete authenticity. Through certain security settings, only authorized persons can create the PDF in archival form. This gives control over who create the archive and why.
- The archival output that you see is reliable representation of the source which could be an application, a database, a document, a spreadsheet and so on.
- You can easily integrate this software into any application that you use and through this integration carry out the archiving process at any time you require
The main purpose of Adobe PDF/A is not just providing a means to preserve document, but to enable efficient long-term storage of it. Since a Adobe PDF/A file is preserved for a long period, it is generally longer then the standard PDF document. This is because all fonts are embedded into the archival format and the file remains uncompressed.