What is the PDF Format?
The Portable Document Format (PDF) is a popular distribution format for transferring information electronically between different types of computers. The user can view the contents of the PDF document or print the same by using appropriate PDF reader software. Similarly, PDF creation software products are available on the internet for download which enable the user to create documents in this format. Generally, a PDF document consists of graphics (vector or raster) and text. The printing capabilities for this document are inbuilt in many operating systems.
How to Automate PDF Conversion
There are applications which automate the creation of PDF files .These application observes the existing file folders located on the network containing the project files. The application then configures the server to alter new files or updated files based on the schedule specified by the user for example, hourly, daily, weekly and so on. This process requires no manual intervention and the application opens and save files as normal and PDF creation is automatic.
How Does the Automatic Application Function
The application also creates New folders on the network and configures them specifically for converting files rather than storing files. But with New Conversion Folders, the users are required to copy the file into the folder to initiate PDF creation. The drag and drop facility allows even the end users to copy files from their desktops to the network folder. Once the files are copied into the folders the application converts them to PDF automatically, placing the resultant PDFs in an output folder for further processing or retrieval. The applications are usually fault-tolerant, running its PDF conversions out of process so that even if the document's host application crashes, the PDF conversion process is not affected. It also detects process stoppage (for instance if it encounters a corrupt file) and, in batch mode, it re-launches to continue processing the remaining files for successful conversion to PDF.