Reasons to Compress PDF Documents
The Portable Document Format (PDF) is a universal format for document exchange today. PDF is independent of application software, operating systems, and hardware. This format allows us to view and transfer files easily. They are also ideal for long-term storage. Documents such as presentations, reports, and whitepapers are large and increase file size further when converted to PDF. Using these large files on the web is not possible so we need to compress PDF documents in order to make them more web-friendly and save storage space. High quality images take up file space but are often unavoidable. To reduce file size we need to compress PDF documents and make them web-friendly.
Methods to Compress PDF Documents
To compress PDF documents you need to use PDF compressor software. Compressors can reduce file size to half the original, so that sending emails with attachments is more convenient. A compression tool uses algorithms to reduce file size and various compression methods like JPEG, RunLength , and Flate. Compressed files can retain their original size through decompression. Search online to evaluate the PDF compressor tools. Some programs use lossy compression, where data quality is lost to a certain extent. Lossless compression has more benefits since the quality of the document remains the same and is easier to view.
Finding Software to Compress PDF Documents
PDF compression software is used extensively by the legal and health care industries and government departments. These organizations need to compress files in large numbers. Find a good PDF compressor online. Several developers offer free online compression services. Evaluate some by downloading those that offer free trials. Some of the features a PDF compressor must have are batch processing, multiple file selections and the ability to merge files into a single document. Search for compression tools that allow maximum compression and have the ability to retain the original format on decompression. The golden rule is to fine tune your document prior to compression. Use vector-based graphics since they scale well and take up space. Avoid bitmaps and the use of embedded fonts and styles. Look for a program that offers you after sales technical support.