PDF is the Preferred File Format for Important Documents
Portable Document Format or PDF is an excellent choice for important and classified documents because it offers considerable safety and security for file content. You can put many different types of documents into PDF because this file format will display all such files in the best quality and clarity. PDF is a very robust file format and one that won't get corrupted quickly. The documents put into PDF look excellent and as they are seen in their original file. PDF offers extensive search facilities which make it easy to search for information in a large PDF file. This feature makes it is easier to read large documents when it is PDF format than otherwise. PDF offers excellent display and view options that can be set according to reader convenience for reading content.
Do You Need to Compress PDF Files?
Large PDF files that span several pages cannot be used as such because of their size. They cannot be sent easily through email, neither can they be posted to websites. They cannot be copied to other storage mediums quickly as well. Since PDF files of a large size pose such problems, it is advisable to get PDF compression software. This software will reduce file size so that it becomes less than half of the original file size. Once compressed, the file can be quickly uploaded for emailing. It can be posted to websites without worrying about bandwidth problems at all.
How to Compress PDF Files?
PDF files can be compressed using PDF compression software. The software makes use of a compression algorithm, which ensures that though file size is reduced, quality of the file is not brought down. You can be sure of the best results in compression and that there will be no loss of data while compression happens. You have to specify the files that need to be compressed in the software's user interface the software will automatically take the files that need to be compressed and reduce the file. The compressed file will be put into the designated output folder. You can compress one file at a time else you can set up a batch process to compress several documents at the same time.