What is Forms Scanning?
The traditional method of form processing involved hours spent on manual data entry. Forms scanning software is designed to capture data that exists either on paper or on online forms, and can be used effectively to speed up the entire cycle of form processing. Forms scanning software is versatile and can be used in conjunction with any scanner. Once the scanning process is completed, forms scanning software can be used to recognize the data and convert it into a variety of outputs, which can then be fed into a variety of databases. Software created for forms scanning is generally based on optical character recognition (OCR) and intelligent character recognition (ICR). While OCR in forms scanning software recognizes printed characters, ICR recognizes handwriting. Forms scanning software can be used to read unstructured and structured forms. Accuracy rates of forms scanning software are about 97 percent as a lot of handwriting has to be captured.
What Kind of Forms Can Be Scanned
In governments and in businesses, there are several forms that are filled in by hand, and these have to input into computer systems. Some of the forms that are regularly scanned by forms scanning software include questionnaires, surveys, HR forms and applications.
The Benefits of Form Scanning
Manual data entry can eat into any organization's budget allocation for forms processing. Forms scanning can be a highly accurate alternative to manual data entry, as most form scanning software is built around intelligent character recognition, which has a neural network. This neural pathway allows forms scanning software to constantly learn as it reads different types of handwriting. A major benefit of forms scanning software is that forms do not have to just sit around waiting for the manual data entry process to finish. Forms can be input into a scanner, and the scans can be processed almost instantaneously by forms scanning software. Forms scanning helps overcome the problems created by human errors, and most of the time turn out to be even more accurate than a data entry operator. As costs associated with forms scanning software have decreased over the years, small businesses and individuals are increasingly using it.