How Can the Size of Captured Documents Be Reduced?
Captured documents are documents which are scanned on to the computer or the images from digital cameras loaded on to the system. These documents are captured in a system to store them carefully or to publish on the web. But when these documents are made into digital files their size increases and it becomes difficult to upload them on the internet. At the same time if many files of large size are stored on the system hard disk, it makes the system slow and leaves many files with no space for storage. To get rid of all these problems related to captured documents, they can be compressed. Compression means reducing the size of a file of any format, ranging from PDF file, HTML document, word document to even image files.
No Quality Compromise in Compression of Documents
Compressing a file includes reducing the quality of an image from the file to be compressed. The quality reduction of images may not be very significant but ultimately reduces the file size. This kind of compression of captured documents is possible with the help of compression software. The compression software gives many options of downsizing a captured document like changing the font to a basic font, omitting empty space, etc. While compressing files the software gives two options of lossy and lossless compression. Lossy compression is when a certain amount of data is lost whereas in lossless compression absolutely no data is lost. Almost all compressions are lossless except when the file size has to be reduced greatly, for example if the file size has to be decreased from gigabytes to kilobytes.
Zipping-a Simpler Method of Compression
Compression has been made easier with the help of yet another tool known as zip. After installing the zipping software, the captured documents to be compressed need to be transferred to a zipped folder or compressed folder and they are compressed automatically. Various compression software are available for the different operating systems and are available through many websites offering the software for sale or free download. In this technically revolutionized world compression has only enhanced the usage of digital documents and availability of virtual information.