Using PDF for Information Sharing
Portable Document Format or PDF is an excellent choice for important documents. You can put many different files into PDF and not worry about the quality factor at all. PDF has features by which file quality is maintained as such. PDF has good display options that you can use to view file contents according to your convenience. You can use features such as bookmarks to go to a specific chapter or sub-heading in a large PDF file quickly for some selective reading. You can put so many different types of documents into PDF and ensure that they are all in the best file quality.
Do You Have to Compress PDF Files?
Most often it is large documents that are put into PDF. In such situations the file cannot be easily distributed. Email software cannot upload the file because of its large size. It cannot be distributed to other storage mediums quickly and if the information in the file is for posting to website, a large PDF file will take up too much of bandwidth. Hence it is vital to compress the file. By compressing a large PDF, you can send it through email as and when required. This is particularly useful when you have to send a large business file through email urgently. As the file is compressed it will quickly upload for sending.
Using PDF Compress Utility
Making use of PDF compress utility is easy. You just have to download this utility software from internet sites. The compress action can be initiated from the software's user interface. You can compress one file at a time else you can compress files in batches. The compress utility will remove duplicate file objects and bring down the file size to less than half of the original file size. Though size of the file is reduced quality of the file will not come down. When selecting PDF compression utility, it is always best to go in for the latest package so that you get the benefit of using a package with the latest compression algorithm. This ensures quicker compression and gives the best compression results.