PDF file format or portable document file format is primarily used for the representation of two dimensional documents, such that they are completely independent of the hardware, the software application being used, or even the operating system of the user's computer
Now, as we all know PDF file formats are rather large in size and sending them in their original size can be cumbersome and time consuming. This is precisely where the need for compressed PDF formats arises. Once you end up obtaining a compressed PDF file after compression, file transfer becomes much faster, as smaller files can be uploaded much faster and transferred rather quickly and your work becomes easier compared to before. Now, it is really important that you know how to obtain a compressed PDF, as it leads to a plethora of benefits for you like more storage space, lesser time consumption and time reduction.
In big offices and organizations, where files are required to be transferred frequently via the organizational intranet, or via the internet, waiting for PDFs to be uploaded and then sending them is a huge waste of time and resources. This must be avoided at all costs, as time is money. Here, compressed PDF files end up saving a substantial amount of time, as smaller compressed files can be uploaded and sent much faster.
A compressed PDF can be obtained effectively with the help of OCR (optical character recognition) techniques. OCR software gives you robust capabilities with a highly developed and comprehensive command interface. It helps you make the pdf files really compact and reduces their size by a great deal. Standard black and white files are compressed by a factor of nearly ten to fifteen times, with the original quality and content of the file being retained. Color files are compressed by a degree of nearly ten to hundred times. Maximum data retention is ensured at all times, especially in case of high degree of compression of documents by the usage of text focused colour scan technologies or methods.
Also batch processing of files when the volume of content is very high can be achieved without any hassles, the user gains a lot of control over the file storage applications and the process.