These days with the increase in the use of internet in the world transferring of data and information in files has become a usual practice. But some documents, mainly documents as attachments to emails, take a very long time to upload, and sending such documents is a very tiresome and irritating process.

Compressing files becomes really important in such cases as it not only reduces time consumption for the user but also reduces the storage space needed for the files. Also the original quality is retained to a great extent after compressing files. This is really necessary for documents with high quality images, for which the resolution needs to be maintained, in order to ensure legibility and its aesthetic values.

This problem can be effectively solved by using an optical character recognition software (OCR). Compressing of files can be easily achieved for various formats of documents like txt, doc, pdf, etc, according to the user’s needs or demands. Thus documents of various formats are compressed and uploaded in batches of large volume. These batches are then sent to the concerned party.

While compressing files it is really important to note that the quality retention factor also differs based on their resolution and type of content. While compressing files which are in a black and white layout the reduction of size or compression factor is nearly ten to 15 times to the original size, whereas while compressing files with a colour layout with quite a few jpg or jpeg pictures or any images of any other format, the size compression factor is nearly ten to hundred times the original document. Since colour images are generally high in resolution and high in detail, the OCR software which does the job of compressing files makes sure that the original quality of the image content and the text content is retained to the maximum, as the objective is only to reduce the size of the file and not crop or distort the content in the document.

Thus compressing files ends up giving you a greater degree of control of batch handling of large volumes and makes transfer of files simpler