Need to Condense PDF Files
The portable document format (PDF) is particularly suited for the Web as it is compatible with most Web browsers, supports a rich variety of document objects, and provides a high level of security. Due to its feature-rich nature, a lot of information can be crammed into PDF files. Hence, most PDF documents take up a lot of space. There are space restrictions on the Internet for sending files as email attachments, posting documents to a website, etc. Thus, it is very difficult to share over-sized files on the Net. Even the storing of such files can be a problem in overcrowded PCs. Therefore, huge PDF files need to be condensed before they can be shared or stored.
How to Condense PDF Files?
PDF files can be condensed in a number of ways. The actual process varies according to the software used for the purpose. Some tools condense PDF files by splitting them into small and manageable units. Further, there are plug-ins and patches available that can condense PDF files without actually installing any tool. They work by embedding themselves in the PDF software and condensing files on request. Using the tools available today, color documents can be condensed to up to 1% of the original file. Black and white documents can be condensed to up to 10% of the original size. PDF compressors, optimizers, etc. are some tools that can help in condensing PDF files.
Reasons for and Tools to Condense PDF Files
There are several PDF condensing tools that can be downloaded from the Internet. Freeware is the best option for a limited budget. Free trial versions that can be downloaded and used for a few days are also available. However, to test and use all the features of a tool, it has to be purchased. As mentioned earlier, many tools split the file into smaller, manageable parts. This enables backups of data to be taken easily. Additionally, uploading or attaching condensed files take lesser time. In fact, this is one of the major reasons why many users prefer to condense PDF files. It is also possible to retrieve and resize a condensed file from the archive without data loss.