The PDF File Format
Scanning software applications are crucial, as it makes digital images of paper-based documents. As there are hundreds of paper files out there, scanning will often require the use of a commonly used format. The PDF or the Portable Document Format is considered the universal scanned format. Hence, downsizing the PDF file is quite common, as the actual PDF file format is quite large. In fact, systems that downsize PDF files are popular because the PDF file format itself is prominent in most computer networks.
Why Downsize a PDF File
The most basic reason why the software to downsize PDF file is popular is that scanned images have large file sizes. Why do most companies scan the paper files in the first place? The paperwork piled on a corner of the office is not productive. If an employee would need to find a specific document, the employee would have to sort all the files manually until they locate the necessary documents. With the systems to downsize PDF file, it would be more productive to scan the documents into the PDF file format. This would create documents within the computer network and create a set of smaller files that are easier to handle and work with.
Compression Techniques to Downsize PDF File
Compression is the most used process to downsize a PDF file. With compression, certain parts of the file are either removed or replaced by blanks or other characters so that excessively large files can be made smaller. Several sophisticated techniques, such as the JPEG2000 and JBIG2 techniques, reduce file sizes. Eventually, the ideal software or program that downsize PDF file is one that retains the usefulness of the details within the file. If any software reduces the lowest file size but removes pertinent data, it will result in a loss of credibility within the document. The best compression is one that retains the original appearance of the file and maintains the integrity of the documents.