Why Do You Need to Downsize a PDF Document?
The PDF is an acronym for Portable Document File which is a `data container' to hold both text and images used for document exchange. The PDF retains the document contents including the layout as in the original document after conversion. Most of the electronic documents are converted to PDF for ease of use, data retention and data security. However, when PDF size increases, it gets difficult to transmit or download them. Hence, PDF downsizing or reducing is to be done to make the PDF smaller. Downsizing the PDF files to a manageable size helps in efficient data handling and easier data storage and retrieval.
Which Methods are Available for Downsizing PDF?
PDF downsizing to a reasonable size can be done in many ways. Lossy compression method can be used, but data that is compressed in the PDF cannot be recovered completely. If the user does not have priority for high quality images in the document, then this method can be used. The benefit of using the lossy method is better reduction in PDF file size. The Lossless compression method may be used for downsizing the PDF file to a smaller size. This technique will not deteriorate the images and graphics within the file, but the reduction of the file size will be lesser than that done by the lossy compression. The user can choose either of the methods based on requirements.
What are the Advantages of Downsizing the PDF Size?
Downsizing the PDF document will help to delete unused elements such as metadata, thumbnails, bookmarks, comments and duplicated data in the file. The unused data are usually unnecessary for the user and adds on to the PDF size. The PDF becomes more easy to use, even while handling multiple documents. The downsizing of PDF does not alter the basic features of the document format design or the layout. Unauthorized access is prevented by allowing login/password even for the reduced file. Downsizing PDF also helps in saving storage space and time for downloading or organizing the files.