Compressing files is an art. Not everyone has a proficiency to reduce the file size accurately. More over various inexperienced people struggle to compress files. They are on a look out for various compression tools to do the needful. Their ultimate aim is to mail the file compression document safely. People usually compress files in an endeavor to make documents light for sending them through email. Compressed files are known as Zip files because they're usually compressed with software associated with its name.
As more powerful computers are finding their way to the market with spacious disk space. So for computer users space constraint is not a worry for the time being. However, they should bear in mind while sending the file compression document whether the compressed document would be able to open at the other end. Whether they have the compressed software installed. The compressed files are usually have an extension of .zip, .rar etc. If the compressed software is installed at the end user computer the file compression document will open with a fly.
In the absence of the compressed software an unusual icon will be displayed at their computer. On clicking at the icon it will request to take the assistance of a web service to see which file extension it will have and from where a user can download the compression software so as to open file compression document.
However, Windows XP users can easily compress and uncompress or are unzip their files with an inbuilt compression utility installed on their computers. On the other hand if a third party compression software is installed on a users computer, then he/she cant run the Windows XP compression utility. On clicking it, the computer will only run the third party compression software and not that of Windows XP to give user a file compression document to email.
A user who has just received an email attachment in the form of a Zip file can uncompress or unzip it by double clicking on it and the file compression document will be revealed instantly when it will be extracted.