Documents can either be in electronic form or in paper form. It is easier to archive electronic documents because they can be stored in databases in an organized way ; and they neither need to be maintained, nor are they likely to get damaged or easily misplaced. The chief benefit of maintaining documents in electronic form is that they take much less space. However, when the number of documents archived is extremely great or when the files are voluminous, then storing the documents can take a lot of space. Then it becomes necessary to compress the documents.
Document compression has other benefits too, besides less storage space. Document compression reduces the size of files. Small sized files take less time to upload or download on the internet. Sending files across computer networks or as attachments to email becomes faster. This not only saves time but also money, not to mention, making working with such files more convenient.
Free document compression tools
It is easy to get tools for free document compression. These are available on the internet. There are many websites that offer these tools. Some release them as freewares and some release them as sharewares. You can download and use a freeware tool for an indefinite period free of cost, whereas sharewares can be used only for a limited amount of time.
But before you get yourself one of these tools you must make sure that it supports the formats that you need. Some, for example, may convert only TIFF files into PDF, whereas you may specifically need to convert your JPEG files to PDF files, or whatever. So before you download remember to read the features of the free document compression tool. Look around and compare. Pick the one that has the features suitable to your need.