What Do You Mean by OCR?
OCR is the acronym for Optical Character Recognition, software which can convert scanned text containing images into raw text data format which is easily editable. OCR is designed to recognize different languages and can work on multiple page files or digital images without reduction in its speed or accuracy.
What Problems Can Occur while Using OCR?
Though OCR software successfully recognizes and converts the scanned text into editable format, there will be some errors. The number of errors depends on the image quality, background color, and text color of the original (input) document. Mostly, users download the OCR software either by paying or free of cost. If the software is not downloaded from a trusted site, the output quality suffers and errors are more. A large percentage of errors occurring in OCR files and a lot of the other file formats are due to registry failures. Cleaning the Windows registry can solve many problems with OCR file formats.
How to Fix OCR Problems?
Most of the errors occurring during the OCR usage can be corrected by software engineers by debugging process. Debugging and fixing programs are available. However, for ordinary users of OCR, errors can be avoided or reduced by following few precautionary procedures. Firstly ensure the correct version and the latest updates of the OCR software are downloaded from reliable sites. Most of the updates do the debugging and fix the OCR errors. Commercially available OCR software comes with an inbuilt repair function. The Help files would give some instructions on how to repair and fix the OCR issues. Otherwise it is best to report the bugs and get it corrected by professionals. Always verify the `Scan to OCR' option is checked before starting the scan. Save the file as TIFF or PNG format files to retain high quality image. Proofread the document after the scan for any errors.