PDF file format is what is being used worldwide by all business organizations now days. All of us at some point of time will have the need to send PDF files as email attachments. And files that are voluminous pose a serious problem in doing so. This is where one answers the question of how to reduce PDF file size. By reducing the PDF file size using OCR technique, the PDF file also becomes searchable and machine editable. The user can search for a particular phrase or word in the file, which previously was not possible.
How to Reduce PDF File Size
Reducing PDF file size is extremely simple and can be done in just a few clicks. It helps in saving a lot of time for the user. There are many methods dealing with how to reduce PDF file size. Some of them are as follows- 1) Delete multiple versions of the same document- sometimes more than one copy of the same document is created using versioning feature. This adds on to existing storage space of the file and makes it huge. 2) Unembed objects and fonts- this is the most important step in how to reduce PDF file size. It's advisable to convert the fonts and images to unembedded graphics format and then work on them. Otherwise they add on to file size. 3) Compress Images- One must be sure to compress images as they remove unwanted details like cropped areas. The resolution is also lowered in some case leading to an efficient PDF file. 4) Turn off the `Fast Save' option- using the `Fast Save' option to save your file leads to larger space being occupied by the file than it normally should. Hence it must be turned off.
Benefits of Using Reduced PDF Files
Once the user follows instructions on how to reduce PDF file size, he/she is left with the original file with modifications in its size. Benefits of using reduced PDF files are many. They can be shared online as email attachments, or can be posted on the web. Time taken to upload and download them is phenomenally decreased. Your computer also starts working fast as the storage space on your hard disk increases. All this happens because of reducing the size of PDF files. Hence it is always recommended to reduce PDF file size.