How is PDF Used in Information Sharing?
Portable Document Format or PDF is an excellent file format for important documents because it enables you to secure such documents through a password which prevents unauthorized access to them. PDF is a robust file format, which is why it is often used by business websites for their product or service information. You can put many different types of documents into PDF and not worry about file quality because of PDF's unique ability to maintain the quality of the file as such. PDF has a unique presentation style as a result of which reading documents in PDF format is much easier than in any other file format.
Need for Reducing the Size of PDF Files
When PDF files are large in size they cannot be uploaded through email for distribution. Hence the need arises to reduce the size of the file so that they can be quickly sent as and when required. When a PDF file has to be posted to website, it is important to put only a compressed file there, so that the file can be opened easily and quickly for viewing. Compressed PDF files take less time to copy and also occupy less disk space. In case of urgent business communications, reducing the size of a PDF file will enable you to quickly upload it as and when required. There will be no delays in information communication.
How to Reduce the Size of a PDF File
You can reduce the size of a PDF file by using compression software. The software will remove duplicate file objects and bring down the size of the file to less than half of the original file size. You have to specify the files that need to be compressed in the software's interface and also the folder from which files have to be taken for compression. Once compressed, you can actually open the file in its compressed form to view contents. If you want to compress more than one file at a time, you need to use the batch compress process. This will speed up your compression activities.