Why Make a PDF Smaller
PDF or Portable Document Format is the electronic format in which documents are stored and viewed across any platform. Documents that are created in any application can be converted to the PDF format and can be easily shared with anyone. Individuals, governments, and organizations use this format. Documents that we prepare contain images and text that often increase the size of the file on conversion to PDF. This causes problems since bulky files take up storage space and increases upload and download time. To overcome this we can make PDFs smaller by compressing the files.
Methods to Make PDF Smaller
There various methods to make PDFs smaller. There are two techniques of compression. One technique enables files to be compressed but the quality of the document reduces on compression. The other method reduces files size but retains the quality of content and is known as lossless compression. To make a PDF smaller you require software also known as a PDF compressor tool. They are available on the web and a search will bring up a host of tools available. Few of these are free to download while some offer a free trial. Make sure to compare a few of the tools that suit the nature of your work. Check out the features that each have to offer. All programs are never identical and the level and quality of compression will differ.
How to Make PDF Smaller
To make a PDF small you can adjust the quality of the images, crop and edit them prior to converting them to PDF. Applications like MSWord allow you to crop images however, for some applications you might need to use an image editor before you insert the images back in the document. In MSWord you can right-click on the image, choose Format Picture and click on the Compress option in the dialog box. A new window opens up and you can set the compression level accordingly. Make sure to select all the images before you format them. Click on OK and save your document before you convert it to PDF. The other option is to use a PDF compressor tool and change the compression settings up to the highest value it accepts. Depending on the PDF compressor tool you use, you can use their compression options.