Portable document formats of simply called PDF are a type of file that will scan and capture documents as images. The efforts in making PDF searchable are to ensure that these images are put to good use when the need calls for it. These images are just pictures intended to be viewed rather than something that you can edit. In the manual system, the captured images are copied down manually. The systems in making PDF searchable ensure that you no longer have to do this process manually. Instead, you get to use the software in making PDF searchable. PDF files are huge images that can occupy a lot of space in the computer network. In making PDF searchable, you get to extract only those texts and words that you consider important to the operations. You need not duplicate and keep those images of objects that will only add space to your files.
The OCR in the Solution
Making PDF searchable involves the use of the optical character recognition software. This technology uses a matching method wherein the texts from the document are compared to the stored library in the framework. Thus, the software in making PDF searchable can use those words that it deems necessary and important. OCR works simply by identifying the light and dark areas of the document. Once it has selected which words to extract, it would then start the process in making PDF searchable. OCR conversion is the process by which these files are made into searchable formats that you easily retrieve and access anytime within the network. By analyzing the images and working which characters are words, it would then extract the said data and enter it in a worksheet or word processor for viewing.
Like in all systems that use automated software in making PDF searchable, you reduce the time frame in searching for details and information. Just imagine the thousands of documents you need to search through in the manual system. With the newest programs in making PDF searchable, you are assured that the data is exactly the details that were printed in the original document. As long as the file stays within the database, you can convert the images and start making PDF searchable.