Why Do We Require Scanning?
Nowadays companies have made a switch from paper work and moved to a digital format for doing their work. Important files of companies are created as digital documents. This saves a lot of space for storage and the files can be easily managed. The documents can be stored for eternity and can be used whenever needed. But there is a major need to convert all the documents already existent in paper format to a digital format. There is also a solution for this. There is software today which helps convert the files to digital documents. OCR scanning software helps scan the documents and convert it to a type readable by the computer. Thus a file on paper can be converted to a digital document and can be worked upon in digital format with the help of a scanner and OCR software.
What is Scanning?
What is the process of scanning? The process of converting the real life documents into digital format for easy storage and manipulation is known as scanning. The quality of scanning always depends on the type of scanner we use for the purpose. There are different types of scanners available in the market today. The resolution of the scanned document depends on the type of scanner and its make. A good scanner should support different text file formats and image formats. There are two types of scanners, the portable or handheld scanner and the flat bed one. The handheld scanner compromises only a bit on the quality of the scanned image to account for its portability while the flat bed scanner gives a high quality scanned image.
Minimize Scanned Documents
Now the major constraint in scanning is that the scanned documents can be of a large size which doesn't help the user in his work. There arises a need to minimize scanned documents. To minimize scanned documents without reducing their quality would be a major requisite of any user. But nowadays the scanners can help minimize the scanned document. The scanners are able to provide high quality scans at low cost. This can truly help minimize a scanned document. But to minimize a scanned document means compromising on the size of the original real world document. Even a very good scanner cannot replicate the size of the original document or image. This is a major drawback.