The Need for PDF Compression of OCR Documents
Health records, insurance claims, tax records are all digitized today by the process of optical character recognition. These files are stores in Portable Document Format or PDF. All Portable Format Documents aren't the same and can be created in a number of ways. PDFs generated from applications such as Word and Excel have a structure that can be read. PDFs can also be created by scanning documents into electronic format. A scanned document is an image of the text within the document. To convert these images back into editable text, you need to use OCR or Optical Character Recognition software. This software analyses each character in the scanned document and matches it with characters in its database. A scanned document when converted to PDF increases file size. The size of these files can be reduced by compressing them with an OCR PDF compressor, which reduces storage space and be easily archived.
The Features of an OCR PDF Compressor
Apart from printed text, an OCR PDF compressor should be able to support handwritten text, barcodes and low contrast text. Newer versions offer compression of up to a 100 times the size of the original document without loss of quality. It should support the latest compression formats such as JBIG2 and JPEG2000 and have the ability to retain data even when compressed to the maximum limit. You should be able to process several files at once through batch processing. A good compressor will be able to optimize PDFs for the web efficiently and enable you to merge files with ease.
The Benefits of OCR PDF Compression Tools
There are many advantages of a using OCR PDF compression tools. You will be able to upload and email documents easily to smaller file size. An obvious advantage is a reduction in storage space, which means that you will be able to archive numerous PDFs at a much lesser cost. Browse online for a variety of OCR PDF compression tools. Go through software guides and compare the features of some of the leading programs. Take advantage of the free trials and download some that meet your requirements. A software that provides good technical support services is a prerequisite. Choose one that offers a variety of tools to support creation, compression and validation of your PDFs.