Need for a PDF Compression Server
Most businesses today generate a large number of PDF files during their routine activity, mainly because PDF files are smaller in size and can be shared easily. They are platform independent, meaning that they display in the same manner across all kinds of computers, laptops, tablets, smart phones or any other device that has the Adobe PDF reader installed. PDF files also cannot be edited easily; hence they are ideal for government directives or administrative rules that should not be altered in any way once framed.
What is a PDF Compression Server?
A PDF compression server is a program that sits on the company server and networks to all the computers that are authorized to connect to it, and which have folders reserved for saving PDF files. As soon as you save a PDF file into any watched folder, the PDF compression server does two things: first, it makes a copy of the file and stores it into a secure file storage server; second, it runs a compression program on the PDF file to reduce file size. Some PDF compression servers also run optical character recognition, or OCR, software on your PDF files if you specify the option. This helps convert any document image in these files into editable documents.
How to Install a PDF Compression Server
You should install a PDF compression server in the same manner as any normal server process with administrative privileges, and with a list of watched directories on local as well as remote terminals. You should take care to list out the connection privileges so as to prevent unauthorized access, and also keep a log file to keep record of all shutdown events except for routine maintenance ones. Finally, you should enable OCR scanning on all networked directories so that the OCR can run automatically on detection of a document image file.