Portable File Format
The popularity of the Portable File Format or PDF as it is commonly known makes it one that is regularly used for various applications. There are several benefits when using the PDF format, which make it the preferred choice of many all over the world. The PDF file format retains the formatting of the source document independent of software, hardware and any operating used to create the original file. This document can again be opened, viewed and printed by anyone with a PDF reader, which is available free on the web and on any operating system such as Windows, MacOS and all variants of UNIX. The need to compress the PDF file becomes necessary when sharing the information with anyone.
Need for Compression
As the PDF format is the best document format for long-term digital archival, it is prevalent in all sectors of industry, government and others. When sharing a file in the PDF format, the size of the file frequently becomes a hindrance. Though the PDF format lends itself to transmission as it is safe and easy to transfer, the bulky nature of the file causes a major problem. This happens when the PDF file is loaded with excess of images, graphics, embedded fonts and video. If one wishes to send the file as an e-mail attachment, upload the pages on the web or save the information, compression of the PDF file is unavoidable.
How to Compress
There are several versions of software available online to compress the PDF file. Just a short search would yield the best compression software which can reduce the PDF document to make it compact and more manageable. One has to initially select the compression technique that would suit the particular application. There are two techniques to compress the PDF file. One reduces the file substantially, but the quality of content is affected, whereas in the second technique the compression is less but the content quality is retained. Software to compress the PDF file is available both as freeware and trial versions to check before the purchase. The continuous advances in technology have made improved the compression software making it more efficient and user-friendly. The software to compress the PDF file makes it more compact and easier to manage on the web.