Process automation refers to using software solutions with OCR to automatically process documents in companies. A prime example of process automation software is that which is used for invoice processing. Here such software is used to automate the entire process, and it can be used right from the time that invoices are received as electronic documents or they are scanned and converted into image files. In the case when invoices are received as paper documents and scanned this software takes charge of them as soon as the scans are created and then routes them for processing by the OCR component. Another example of process automation software is used in the finance departments in companies to process the tax payments of employees and the company as a whole. This specific process automation software also has OCR technology as it is used to capture information from financial documents and tax forms. Therefore, in many of the process automation software packages optical character recognition (OCR) technology plays an important part.
Why is Process Automation Helpful in Companies?
Process automation is helpful in companies because not only does it help do away with reliance on manual data entry but it also helps reduce operating costs. These two benefits result from the fact that process automation is heavily dependent on software that is used to handle electronic and scanned images. Once such software is purchased and installed, the time needed to process a variety of documents can be reduced substantially, this also leads to employees spending less time handling documents manually and therefore they can focus on high end jobs. All these factors have made process automation software very popular in companies all over the world and have also resulted in many different software packages in this genre being created.
Reducing Costs with Process Automation Software
When using process automation software packages, costs can be reduced in several areas, such as employee salaries, energy and power bills. Decreased employee salaries result from the fact that one such software installation can do the job of over hundred data entry operators and in a fraction of the time.