Why Do You Need to Reduce a File?
Organizations and businesses today have increasingly replaced paper documents with electronic documents. Electronic documents or files are useful for containing more of the data using lesser space. Compared to formats such Word or Text, users found the Portable Document File commonly referred to as PDF as the most secure and efficient file format for not just document viewing and exchange but also for long term record keeping. PDF format has the added advantage of retaining the file contents and format intact at any point of time in a compact manner. But, users tend to overload the PDF with images and high volume of data, which increase its size to a great extent. Large PDFs are difficult to attach during emailing and take time to download. Hence the large PDF documents have to be reduced in size.
What are the Advantages of Reducing the PDF Size?
Most of the PDF compression software tools are available for free on the internet. The advantages of reducing the PDF file size are that information exchange across the network is faster, easier, and less expensive. It does not take up much of the bandwidth nor take too much space of the disk memory. It is easier to open or download the attachment and view the document if the PDF file size is reduced.
How Can You Reduce the PDF Size?
To reduce the PDF size, reducer software tools are available for easy download online. User has to install the PDF reducer tool and upload the PDF document. Two compression techniques namely, the Lossy and Lossless methods are available to reduce the PDF size. Lossy reduction reduces the file size but the data that is shrunk in the PDF cannot be recovered completely. If high quality images are not a priority, this method is preferred. Lossless reduction will not diminish the images and graphics within the file, but the reduction in the file size will be lesser than that done by the lossy method. The output PDF would be reduced in size while retaining the format and contents intact.