Files with large size are hard to handle. They consume lot of time in loading and saving. So its better to use software to reduce file size. There are different formats in which a file can be stored. According to the type of format, the type of software to reduce file size also varies.
In a file, the maximum space is occupied by the images. The image size can be reduced by cropping the image to remove unnecessary details from the image. There are software that can compress and resize photos to reduce the size. Some software also generate photo gallery to post the photos on web. The photo editing software to reduce the file size should be able to carry out the process of decreasing the file size without any significant loss in quality of the image. Optimizing your photos in this way will also help you to reduce the file size of the PowerPoint presentations if you are going to add photos in it. You can also compress the photos after adding them in the presentation.
There are software to reduce file size of Microsoft Excel files too. These software delete the unused data in the excel sheets and decrease the file size.
One of the important formats that need compression very often is PDF. There are numerous software to reduce file size of PDF. The PDF is a widely used format for transferring files through internet. Hence for easy transferring, loading and saving it is very important to shrink the size of PDF. The PDF optimizer is widely used to decrease the file size. The factors like are image type, its resolution, font and how the fonts are embedded, the version of PDF and the compression level are considered before reducing the file size.
Formats like MP3 and MP4 also require compression for uploading and downloading the files. The WinZip is popular software that zips and unzips the files very quickly and thus ensures easy transfer of files. By choosing the right kind of software to reduce file size you can have a smooth transfer of files without any delay and interruption.