Importance of Files of Smaller Size
It is easy to minimize the size of documents by putting into use certain simple techniques. This includes usage of lesser graphic in fonts, using gif format for images in the place of jpeg files; switching over to greyscale instead of colour wherever possible; optimizing the use of colour graphics and choosing black and white ones instead, etc. You can also use some software to reduce PDF size. You can either reduce the size of data, one page at a time (useful only when there is lesser data to deal with) or you can opt for group or batch compression wherein you will be able to compress many number of files at the same time. However, if you want to compress files in batches you need to make sure that the software to reduce PDF size that you use supports it.
Using Software to Reduce PDF File Size
Using software to reduce PDF size is easy. Such software removes unnecessary elements from the data and retains only what is important. The software also compresses the images in the originals thereby making the size of the final output much smaller. You can also make use of online software to reduce PDF size. You will have to paste your original data and choose the 'compress' option to get an output which would be of a much smaller size. Such software may divide the data into smaller parts and then condense it to come up with an output that is of good quality and has minor or no error in them.
Why Use Software to Reduce PDF File Size?
Once you figure out the right software to reduce PDF size, half the battle is won. Condensing and optimizing the size of the file results in much lesser utilization of space; it makes the data easier for online use by increasing its portability. Apart from that, the data consumes reasonably lesser bandwidth. Though you want a decrease in the size of files, you can always maintain the quality of the document and can also cut down on the overall expense incurred.