What is Digital Mailroom Automation?
The digital mailroom automation is a concept that is associated to the processing of incoming mail from the outside. As the world of technology grows larger, the workplace becomes this modern and innovative ground where the processes are now automated. The digital mailroom automation concept uses two very basic steps in its process. These steps are the document scanning and the data capture. This is the workflow process of the digital mailroom automation that must go together to create a more streamlined approach to the department. The mailroom in itself is probably one of the office departments that deal with a large number of paper documents. These documents are those that must often be transmitted from one area to another for approval and processing. The digital mailroom automation will ensure that the process is still met but without the presence of too many paper documents.
The Reasons for Digital Mailroom Automation
The digital mailroom automation is used by major companies as a means of speeding up the approval cycle of the transaction. This will benefit all the incoming mail process as the quicker the documents reach the concerned personnel, the faster the approval process. The decision-making process for the tasks is often rated according to the level of urgency that is stated in the digital mailroom automation. Another advantage of the digital mailroom automation is the rationalized processed of the operations. This would often mean that the workflow is not disrupted by any resending of the documents for approval and processing. If the system works well, then the approved documents can be back in the hands of the processing employee in just a matter of minutes. The digital mailroom automation will also cut down on paper costs and will help in the data tracking of the transactions. This means that the files are processed according to the hierarchy stated in the business workflow.
Digital Mailroom Automation Technology
The most common software used in the imaging process of the digital mailroom automation is the Optical Character Recognition. This software will help in the selection and extraction of data from the copied digitized files and make it searchable and editable.