If you have PDF as the format for storing your digital file, you would definitely come across a point when you need to archive them. Use PDF/A for your archiving purposes.
Organizations that follow stringent retention policies will find using PDF/A to be highly efficient for their archiving requirements.
What is so different about PDF/A is its’ feature, some of which are not found in any other form of archiving. One of the biggest problems with archiving is that the archive files just take up too much space. No more of such issues with PDF/A. This software not only stores the documents using less space, it also enables for good reproductions of archived files at a much later time, irrespective of changes in technology.
PDF/A is also ‘independent’ of the tools and system used to create or store it. This gives great flexibility in using it. Organizations that use PDF/A for archiving purposes gain through the following benefits:
It allows you to archive documents in their complete authenticity. Through certain security settings, only authorized persons can create the PDF in archival form. This gives control over who create the archive and why.
The archival output that you see is reliable representation of the source which could be an application, a database, a document, a spreadsheet and so on.
You can easily integrate this software into any application that you use and through this integration carry out the archiving process at any time you require
The visual appearance of a document is well-preserved by PDF/A over time. This is because the key tools necessary for display a document in the same way as when it was created is put into the file itself. This means information for displaying features such as the file’s font, graphics, color schemes and much more are put inside the document and hence can be used from it without any external references. This makes the software an independent archiving tool.