Portable Document Format for Business Documents
Portable Document Format or PDF is a popular format for information distribution. You can often find documents such as online magazines and eBooks being put into PDF format. This is because it offers a good level of security for important and classified documents. In offices across the world, people make use of PDF for their important business documents. This is because the PDF file can be password protected to restrict access to contents. PDF has a unique presentation style which enables ease of viewing and reading of file contents. You can put long documents into PDF format and set bookmarks so that sections of the file are accessed quickly and easily. PDF is a versatile and reliable file format, which makes it perfect for storing confidential and important documents.
Is Minimizing PDF Documents Necessary?
PDF files with a considerable amount of text and image content are difficult to handle. They cannot be sent easily through email and they cannot be uploaded to sites. In case of urgent situations where a PDF file is needed immediately, you will find that you are unable to send the file on time, because it cannot upload due to its large size. This is here you have to consider minimizing the size of PDF documents. You can minimize PDF documents by using a PDF Compression Software.
How Does PDF Compression Software Work?
PDF Compression Software works by removing duplicate file elements to bring down the size of the file. You have to specify the files that need to be compressed and the software will automatically carry out the compression process. After compression, the file comes down to less than half of the original file size. You can actually open and view the contents in the compressed file. Though size of the file reduces, quality of the file will not come down because there is no loss of data while compressing. In order to get the best results in file compression it is necessary to choose the latest version of the compression software as only later versions make use of advanced compression algorithms which ensure quality of file while reducing file size.