Converting a Scan to PDF
Scanning documents is normal these days, and its commonplace to find all-in-one printers in the home that will copy, print, and scan documents. In commerce, the scanning of documents is widespread, since its a good storage format. However, a scanned document of any type is simply an image, a picture indeed, its stored as a .jpeg file. That means its useless, and can only be viewed or read. For it to have viability beyond that, it needs to be in a form where it can be worked with, both editable and searchable, and the PDF format has become the one of choice.
The Use of OCR Software with PDFs
There is software that will convert the scan to a usable PDF format, using OCR, or Optical Character Recognition. It takes not only the text of the document, but also images and graphs that are in the original, and coverts them to the PDF format, where they can be worked on. The quality of OCR software means that these days it perfectly reasonable to expect an accuracy rate of 99%, although a mix of fonts, handwriting in the document, and low-grade image quality can affect the accuracy. At heart, the OCR software simply extracts text from the image that is the scan.
The Availability of Scan to PDF OCR Software
Because the conversion of scans to PDFS using OCR software has become so widespread these days, theres plenty of choice of software to perform the task. But when seeking software, it shouldnt be assumed that theyre all equal, although in essence they all perform exactly the same task. There can be a variant in accuracy, as well as the number of languages supported (which can be an important factor in some cases). From freeware to paid, research is vital to find the software that will reliably do the job you require, even on poorly scanned images. Good OCR software can vastly increase productivity.