Size of PDF Files No Longer a Hindrance
Portable Document Format maintains the quality of file contents, stores information safely through archiving and also allows organized storage of files. However, in view of so many functions it performs a PDF file takes up a huge memory in the hard disk of a system. This is because of its unique ability to maintain the scanned documents in the same layout as the original document on paper. This makes it difficult to circulate or share PDF files over the internet. But this problem of over-sized PDF files is now a thing of the past. One way of reducing the size of PDF files is PDF optimization. PDF optimization helps users use PDF files to its maximum capability.
How is PDF Optimization Done?
PDF optimization means adjusting the elements in a PDF file such that they occupy less space in the PDF file and hence reduces the size of the PDF file. PDF optimization can be done in many ways. First of all if the PDF file contains a color image and it is not necessary to be retained in color it can be converted into a black and white or gray scale image. But if the color image is important for the file the fonts used can be changed into system fonts like Times New Roman, Arial, etc, so that fonts need not be embedded. The usage of embedded fonts can be avoided allowing the PDF file to choose the fonts as per the user's system. Repeated usage of graphics, excessive empty spaces, usage of columns, nested tables, etc can also be avoided to optimize PDF files. Any multimedia file can be removed from the PDF file; instead a link to the multimedia file can be provided.
PDF Optimization Software Available
The question remains how to make these changes in the PDF files to optimize it. The answer is simply with the help of PDF optimizing software. These software on its own give users many options of optimizing PDF files. The other advanced options that some PDF file optimizers have are removal of java scripts, user data, etc. After making the changes the software allows users to save a copy of the original and the optimized PDF file.