Many companies may require storing digital files like Word, Excel, PDF for later reference, though they may not be currently in use. These files occupy huge disk space and in order to avoid such issues the automated file software is used. This software compresses the digital files easily with a high quality compression algorithm. The space occupied by these compressed files will be considerably less when compared to uncompressed way of storing files and these files can be easily handled. When there are large numbers of files with huge file size they are difficult to be handled primarily because of their size. File transfers to other storage devices through mails become difficult. By using a high quality automated reduce software, the company can achieve a high quality compressed files that holds all the huge files which can be stored and distributed easily.
There are a quite a number of automated reduce file software that are easy to handle. This is because of their user-friendly interfaces which can be understood easily. In offices which require a large number of records like insurance records, medical records or billing records to be handled on a daily basis this software is quite useful. Storing these digital records in a compressed format is more efficient to handle, as it helps to reducing the storage space considerably.
The automated reduce file software vary in nature as they cater to different file formats such as Word, Excel or PDF.The automated reduce file software for Word enables the user to batch convert Word files (and .rtf & .txt files) to HTML files and clean out all the unnecessary tags, reducing the size of the files and thus improving download times. It batch cleans any HTML file, not just Word HTML files. On the other hand automated reduce file software for SWF reduces the SWF file size up to 60-70% by using efficient compression algorithms of vectors, shapes, morphing, curves, fonts and Zlib optimization. For PowerPoint, the software reduces PowerPoint file size by over 90%. It's fully customizable, allowing the user to choose the ideal balance between compression and quality. And for Excel, the software shrinks trims and decreases the file size of the big Excel spreadsheets. Workbook size reduction is done through a simple wizard that removes unnecessary cells.