Why Use File Reduction Software
PDF or Portable Document Format has given us a platform to view, share and transfer files without having to worry about compatibility issues such as applications and operating systems. This has given us the freedom to create eBooks, presentations, and reports in various applications and finally convert them to PDF format. Creating eBooks and presentations most often involves inserting a large amount of images, text in fonts of various sizes, videos, styles and other objects. The result is a large PDF file that could be inconvenient to upload and download. PDFs that are not web-friendly as bound to be rejected by prospective clients. In order to tackle this issue we need to use file reduction software to make these PDFs more accessible and reduce them to a manageable size. PDF compressors are utility programs that can compress files to a great extent.
Types of File Reduction Software
File reduction software use various compression techniques like FLATE, Zip, RunLength Encoding (RLE) and JPEG, apart from others. Depending on the nature of the layout these compression techniques are applied. A tool may execute lossless and lossy compression depending on the program. In lossless compression there is no loss of quality and the file retains its format when it is brought back to its original size. There is some loss of quality in lossy compression. Apart from businesses, there are several industries such as the healthcare and legal professions that need to convert and store documents on a large scale. It is most useful in government agencies that need to transmit data between offices frequently.
What to Look for in File Reduction Software
The best place search for a good PDF compressor is online. You can evaluate several tools that are listed on software buyers guides. Read their product reviews and ratings to get an idea of their performance. A good strategy is to download free trials and test them on your documents. Shortlist some compression tools that have the ability to compress files to the maximum. Check for their compatibility with all other formats. If you need to compress a large amount of files then look for a tool that allows batch processing and the ability to save multiple files in PDF. Security settings in the form of passwords and permissions are important features of file reduction software. Make sure that there is no loss of data on decompression.