What is OCR
The OCR (Optical Character Recognition) converts scanned images and documents into editable output formats. The OCR retains the formatting and design of the documents while just converting the image of the text into actual electronic text. The OCR photo-scans the text, character-by-character and changes the character image into character codes, like ASCII code which are commonly used in data processing.
What is Its Advantageous
The OCR can scan several pages of documents in just a few minutes which could take a lot of time for a user to do it manually. Hence OCR is a hassle free method for encoding text from documents into computer. OCR is very advantageous in big companies who deal with a large volume of data on a daily basis. OCR is used in banks to handle checks and credit cards, in libraries, billions of magazines and letters are daily sorted using OCR. OCR is a reliable and fast substitute to manual typing. OCR is much cheaper as compared to manual data entry.
Why It is Most Useful for Legal Documents
OCR is extremely useful in law firms while dealing with legal documents. In law firms there are thousands of handwritten legal documents, which are converted into image files. But if a lawyer wants to see a particular case or file, he has to manually surf through all the image files which can be quite time-consuming. OCR can reduce this time-taking and tiresome work. OCR software can convert handwritten text and barcodes into searchable text. The most vital advantage of OCR to legal documents is its searchable functionality. This feature helps a lawyer to search for a particular phrase or a person's name within a legal document immediately. OCR gives better accuracy as compared to manual browsing methods which may cause errors. Thus OCR plays an important role in optimization, searchable functionality and assuring accessibility of legal documents.