Why Should We Reduce PDF File Size?
Almost all business transactions carried out today are done with the help of PDF files, and it is really frustrating to deal with them if they are bulky and large sized. Working with them can be extremely strenuous and time consuming for users. For this very purpose one should reduce the PDF file size before using it. When one reduces PDF file size, he/she compresses it to almost 1/10th its original size making it easier to upload or share online. The archiving of such reduced PDF files is also very economical.
Simple Ways to Reduce PDF File Size
One of the very simple ways to reduce PDF file size is to use the `Save As' command. This command saves the changes made in the current file to the existing file name. It is always recommended to use this instead of `Save', as in the `save' command, changes are appended and contribute to the increase in size of the document. Another very effective way is the Audit Space Usage. This shows the user a list of all the different elements present in the file and how much of space each and every element takes up. Thus the user can have a clear idea about the various fonts, images; graphics being used and can delete the unnecessary ones. This really helps in reducing PDF file size. If in certain files, colors are not needed, then one must use grayscale. For documents that contain only the standard font types, the font embedding option can be safely deselected. This also contributes heavily to reduce the PDF file size.
Advantages of Reduced PDF Files
There are many benefits of reducing PDF file size. For users with slow Internet connections, reduced PDF file size is the answer. They are the only solution for fast uploading and downloading. The space required in your computer to store them is also very minimal. Thus a large number of reduced PDF files can be stored in the same space. Apart from this it also has the advantage of faster emailing, data retention, searchable text, and lesser server load. For the above-mentioned reasons, one must make it a point to reduce PDF file size in order to ease things out!