One of the easiest ways of storing huge documents is through PDF. If you have documents from many different sources you can use OCR software to take information from such documents and store the information in PDF format right away. This saves you considerable time as you dont have to recreate documents from scratch and then convert it into PDF.
However, though you have a robust file format with you, when you convert a document into PDF you will find that the PDF files take up considerable space. This problem can be resolved using the compress PDF software.
Compress PDF software reduces the file to a much smaller size. This reduced file occupies much smaller space than the original version. By compressing huge PDF files, your needs for storage space are much reduced and this in turn affects the cost of storage.
You can quickly and easily transfer the files through USB or email without worrying about file size issues. One of the main problems that arise when you have to upload large PDF files is that the process takes time. If you are in a hurry to send the file to someone, you can find it to be very difficult to do. One the other hand, compressing the file solves your problem and you can send the file to the intended recipient as soon as the request comes for it.
The latest in compress PDF software use a very robust compressing algorithm, to give you a good quality compressed files. The compressed file has all features seen in the original version, but it is in a compressed form. On decompression you will get the original full file, with all its information in tact. Thus compress PDF software give you a reliable version of the original.