Once upon a time in the business world the people we worked with were limited to those in our office or business. Rarely did we work with people across the country, let alone the world. Now we are as likely to work with someone thousands of miles away as we are to work with the person in the next office. As in all human interactions, a good dose of etiquette goes a long way. In the past this meant speaking politely, shaking hands, and good eye contact. Today we must also have good computer email manners, including no flaming, no all cap emails, and reduce the size of your PDFs.
Etiquette and PDFs
No flaming and no caps are, well, no-brainers in the business world. Aggressive behavior, whether live or in an email is never acceptable. And emails, unlike paper notes of past, can last forever and become viral. But why reduce the size of your PDFs? Because it shows you are considerate of your receiver, and consideration for others is the point of manners. Large PDFs take up a lot of space, and can take forever to download. Reduce the size of your PDFs and show your receiver that you value their timeand drive space.
Reasons for PDF Etiquette
The good business reason to reduce the size of your PDFs is to ensure that your files are opened and easily viewed. Most of us will not spend a great deal of time opening a file. If it is taking too long to download, we are moving on. But in the business world, moving on is not an option. That PDF has information that we need. So if it is large, we have to waste valuable time while the PDF downloads. And hope that it doesnt freeze up our computer in the process. Reduce the size of your PDFs, and you tell your readers that you are thinking about them and you acknowledge that their time is important.