The Need to Shrink PDF Files
PDF files in general are the preferred data container formats for data sharing, archiving, and uploading to the Internet. Taking this into consideration, the need to shrink PDF files becomes of the utmost importance because it will maximize the usage of available network bandwidth. In a scenario where there are numerous network users and limited bandwidth, a smaller sized file can be transmitted across the network in the shortest time possible. In relation to this, if you shrink PDF files you can also minimize if not totally eliminate connection timed out errors. This type of error is associated with huge files which cannot be easily sent to the intended recipient. The process to shrink PDF files can also deliver the benefit of additional storage space not only for the network client, but for the server machine as well. Since the PDF format is also ideal for archiving strategies, it is important to shrink PDF files so that the archive size will not become bloated.
Shrink PDF Files in Size
There are numerous techniques that can be applied when it comes to the process to shrink PDF files. The method of shrinking in this context is in relation with its physical file size. A PDF document basically is a container for different types of data. Similar to any physical container, the better the contents are arranged and stored, the better the space is used. To shrink PDF files, you need to look at the elements contained in the document itself. Images in particular are one of the leading causes for excessive file size. Make sure to downsample your images to 72 dpi only with medium compression. This should be enough for displaying on the screen and printing. You only need to embed font subsets which are not commonly installed in computer systems by default. A better application of this strategy is to limit your fonts to those that are universally present in any machine. Finally, shrink PDF files by cleaning up the document and discarding unnecessary elements. This will ensure that the final output can be uploaded, viewed, and downloaded fast and easy in any network architecture or computer platform.
How to Shrink PDF Files for the Printer
The term shrink PDF files can also mean the shrinking of the physical size of the document itself. Some PDF files have been created to exceed normal printing media which may either be in letter or legal size. There are some methods that can be used in order to bring down the page size to levels that can make it printable on conventional paper sizes. You can shrink PDF files on some applications by going into the File menu and selecting the Print option. Normally, there would be an option to Fit to Printable Area based on the paper size defined. An alternative to this method is to open the document and crop the pages. Another option in other applications is to use the Change Page Size feature. This method allows you to define a custom page size. You just need to invoke the Reduce to Printer Margins command to make sure that the output on the printing device will conform to the paper size.