With the constant drive to increase office efficiency, it is no surprise that multifunction printers have experienced an increase in sales and popularity. Businesses and organizations are constantly looking to save time and lower costs. Multifunction printers are capable of printing, copying, and scanning, eliminating the need to purchase separate machines and also ensuring that the major paper processes are centralized.
Buying a multifunction printer is a good investment that can help lower costs, as well as make paperwork more consistent. Many offices have numerous, incongruous printers, each requiring different levels of maintenance. Tom Codd, director of the Enterprise Imaging and Printer Group of HP says that some organizations have “50 different models of printers from four or five different vendors.” This makes paper processing confusing and inconsistent. It also drives up cost, as each separate printer or scanner consumes electricity. Due to the large amount of machines, few of them are actually used frequently, meaning the other printers waste valuable power.
A single multifunction printer can help reduce costs and improve productivity due to its versatile nature. Having one machine responsible for printing, scanning, and copying documents is much more cost effective than having multiple printers of varying quality. Parallel to the upward trend in multifunction printers is the increase in file optimization software sales. Optimization software includes file conversion, compression, and OCR to help make files more efficient. Coupled with multifunction printers, file optimization can truly streamline office work.