More About Legal Document Management Software
Legal Document management software packages are used in the legal profession and in many other companies where legal documents need to be managed. This software provides a document management system that handles legal documents from the time they are created until the lifecycle is over and they are discarded. Many technologies are included in this software as it is often used to manage cases and documents pertaining to them. So very often legal document management software has an interface linked to an email client, has a task scheduler and group calendar and several other tools to track documents in the workflow and help employees collaborate when working. In some instances legal document management software does not just manage documents related to cases but are also used to manage an entire legal office.
Features Provided by Legal Document Management Software
When legal document management software is used in companies they are usually used to keep track of legal cases related to late payment of vendors and insurance cases. However, this software really comes into its own when it is used in law firms, because this is where it all its features can be used. The best legal document management software whether it is hosted online or in house provides lawyers with 24-7 access to case files as they are web accessible. All documents managed by this software, including scanned image files can be accessed and retrieved easily as such files are usually processed with OCR technology prior to storing. Legal document management software also affords a high degree of customization and allows lawyers to associate metadata and tags with case files.
OCR Technology in Legal Document Management Software
When OCR technology is included in legal document management software it is used to make scanned image files into text searchable files. The resultant files can be easily retrieved when needed as they can be searched through for relevant content with a text string. Also data retrieval from such text files can be done by a simple copy/paste function, something which cannot be done in a scanned image file.