What are structured documents?
Structured documents are created in a specially designed, uniform format, so that information can be entered into them and then extracted by machine. The goal of structured documents is to help automate the data entry process, so that businesses can avoid entering information into databases by hand. Structured documents differ from unstructured documents in that they follow a specific format, so that computer software can easily identify data fields.
The process of extracting text
Extracting text from structured documents is easy with the help of the right software. The first step is to scan all incoming paper documents, so that they are accessible in electronic format. However, in this format they are not yet machine-readable. You can then use form processing software to recognize text characters in the selected data fields, and extract it into a format that is easy for users to view.
Document automation solutions
There are many document automation solutions available for extracting text from structured documents. Depending on the needs of your office, there might be several that work for you. For most uses, Trapeze from CVISION is an ideal solution. The most crucial benefit that Trapeze provides is reliable accuracy, ensuring that you do not have to worry about data input errors. To learn more about using Trapeze in your office, contact CVISION for information.