OCR for Structured Files
Offices in every industry have to process daily intakes of paperwork. Paper processing is one of the slowest, most inefficient, and antiquated parts of office work. Employees have to manually go through each form to correct, modify, or verify them and then transfer them onto another form. The documents then have to be stored and organized, taking up physical space and requiring time to properly locate them. Fortunately a more efficient solution is available through OCR for structured files. Using software can convert the manual paper process into an automated one.
How Can OCR for Structured Files Help?
Many industries have to deal with structured files, which are documents that have a standardized format. Examples of these include DMV forms, medical records, income and tax return forms, invoices, and many others. These structured files tend to follow a consistent layout, with recurring data fields. OCR for structured files is a software tool that can automatically read and extract such data from forms. OCR stands for optical character recognition, and is software that can recognize and retrieve characters such as letters and numbers from scanned documents. After a structured file such as a DMV form is scanned, OCR for structured files then reads through it, identifies the required data, and then processes it. Data is extracted and then transferred into an electronic format for greater security and accessibility.
Automation Software Tools
OCR for structured files is merely another name for automation software. This type of software is able to take scans of paper forms and automatically extract vital information. It uses OCR technology to read and identify the necessary characters. With automated forms processing you save time, labor, and money. Using OCR for structured files, automation software tends to be accurate and can deliver more effective results than manual data entry. CVISION Technologies is a leading provider of document capture solutions and their automation software is powered by the most accurate OCR engine in the market. You can try out their versatile products during a free trial period.