Is File Compression Only About Saving on Storage Costs?
What is file compression?
File compression is the process of reducing file size by removing redundant data in the file. In the past, file compression was a vital tool for saving on storage costs for businesses with high volumes of scanned documents. In high volumes, inefficient, uncompressed files take up unnecessary, costly space on the data storage infrastructure. File compression frees up this space, which reduces storage costs, however, it’s no secret that storage costs continue to decline naturally with advances in technology as time goes on. This fact does not diminish the value of having a powerful file compression solution available, as storage cost reduction is not the only benefit of file compression.
Additional benefits include accelerated download speeds, rapid transmission time, and convenient document access.
Accelerated Upload/Download Speeds
Larger files take longer to download and upload. This is because large, uncompressed files frequently contain unnecessary data. By compressing the files and removing the redundant data, the amount of data that needs to be downloaded diminishes, making it quicker to download files. This has a profound impact on process efficiency for any party that frequently needs to send or receive documents, for example via email.
Rapid Transmission Time
In addition to accelerated download and upload speeds, file compression also produces rapid transmission times. Compressed files contain less bits and therefore require less bandwidth, which makes it faster to transfer files. With smaller files, businesses can drastically reduce unnecessary wait times to make document-dependent decisions faster.
Convenient Document Access
File compression also makes it convenient to access documents. Email attachments can only be so big, and it can be frustrating to find that an important tax form or mortgage document is too large to send to the desired party. Breaking up documents into arbitrarily bite-size pieces for email is a time-consuming, tedious and error-prone task, and it is completely unnecessary in many instances. Lossless file compression can minimize documents without compromising critical data, preserving vital information while making the transmission process smooth from end to end.
Efficient Document Management: More Than Saving On Storage Costs
File Compression is helpful for saving on storage costs, but there are far more valuable benefits to utilizing this vital software. Smaller files are easily accessible via email, take less time to upload, download, and transmit, and enable employees to communicate rapidly. This creates an efficient environment for businesses in any industry where decisions and processes depend on information contained in their documents.
CVISION’S PdfCompressor is a leading file compression solution that has been proven to enable organizations to reach new efficiencies. Click here to learn more.